I Want To Showcase

Partner Conference Profile

2018 Performing Arts Exchange

📅 When:

Where: Orlando, FL, USA

💼 Organizer: South Arts

💲 Application Fee: $90.00 USD

Deadline: (Passed)


Contact Info


Ethan Messere


1800 Peachtree Street, NW, Suite 808
Atlanta, GA
United States 30309


404.874.7244 ext. 11

The Performing Arts Exchange, or PAE, is an annual performing arts booking, showcasing and professional development conference, managed by South Arts and hosted by a different eastern city each year. PAE is the primary marketplace and forum for performing arts presenting and touring – artists and work, ideas, learning and information – in the eastern US. Our purpose is to connect artists with audiences by fostering excellence in all aspects of presenting and touring the performing arts.

Conference Overview

The 2018 Performing Arts Exchange will take place from October 1-4 at the Caribe Royale in Orlando, FL.

Back to Top

Showcase Provisions

Juried Showcases are on Tuesday, October 2, and Wednesday, October 3, after the Marketplace closes. They will take place on-site at the Caribe Royale Orlando. Juried Showcase time slots are 15 minutes in length with a five-minute changeover between artists. A 30-minute tech check will be scheduled on the day of the performance.

South Arts provides basic technical support and a reasonable backline for the performance. This includes lighting and sound packages appropriate for a festival format. A 5-piece drum kit, a keyboard or grand piano will be available upon request. All artists are expected to use the same lighting plot. As part of the application process, artists are required to submit a standard technical rider and if selected, will discuss details with our production manager. Artists may be asked to adjust their technical needs prior to being offered a showcase contract. Only technical engineers provided by South Arts may operate equipment during the Juried Showcase.

Back to Top

Showcase Criteria

For full application guidelines, click here.

Applications will be disqualified if incomplete as of 11:59pm ET on March 23, 2018.

Applicants must choose to apply in one of the following categories: Music, Dance, Theatre, Variety, Family/Young Audience. After that, applicants may choose a subgenre to further describe the work. If artists would like to be reviewed in more than one category, artists must submit a separate application and fee for each category. Regardless of the number of applications, an artist can only be awarded one juried showcase opportunity. No more than two juried showcase opportunities will be awarded per agent/management agency.

Artists are judged on two criteria: Artistic Merit and Demonstrated Readiness for Touring. These criteria are based upon the indicators listed below. Artists are rated on a scale of 80 percent awarded for Artistic Merit and 20 percent for Demonstrated Readiness to Tour.

Artistic Merit:

  • Technique: Artist’s movement, musicianship, verbal and non-verbal communication displays knowledge and technical excellence in the chosen art form.
  • Interpretation: Artist demonstrates a level of artistry and expressiveness, and communicates the material to the audience.
  • Stage Energy/Presence: Artists command attention and engage the audience.
  • Originality, if applicable: Artists stretch the boundaries of the art form in new and innovative ways. If an artist is presenting work that was originally created by another, this indicator will not be factored into the scoring.

Demonstrated Readiness for Touring:

  • Web Presence: Current and complete information on the artist is accessible via the Internet. Websites should be presenter friendly and easily provide tools that a presenter may need.
  • Promotional materials: Materials should be of professional quality and include press photos, an artist bio or EPK, and an up-to-date touring itinerary.
  • Tech Information: Clear, flexible technical rider including lighting requirements and stage plots for a showcase.
  • Video Quality: The artist should submit one current YouTube or Vimeo link of a high quality video that is not password protected. Videos should include a live clip of the artist in front of an audience and should convey to the panel what will be showcased at PAE. Promotional videos and bumper reels are strongly discouraged, as they often don't give panelists enough information to adjudicate artistic merit. Video samples should be a minimum of five minutes and a maximum of 15 minutes and should be of the material intended for showcase. Videos should be current. Any videos with an upload date before April 2015 will not be considered. A full performance is not required. Here are some examples of good videos submitted by past Juried Showcase artists: video 1, video 2
  • Adaptability: The artists’ ability to perform in various venues such as concert hall/theatre, community center, college/university, club/coffee house, outdoor festival, school/classroom.
  • Educational Materials: In some cases, artists have an education our outreach component to their programming. Materials should clearly describe the activities and the anticipated impact.
  • Written Statements: Artists should provide a well-written, clear, and concise program synopsis, artistic statement, and description of what will be showcased.

There is a pre-screening process to eliminate applications that don't meet set standards, guidelines and minimum requirements. Once past this pre-screening, the artist's application and supplemental materials are reviewed by an expert three-member panel with at least five years' experience in presenting, touring or serving the genre of performance they are adjudicating. Highest scores advance to the final nine-person panel for a second review and the final recommendation of those artists who will be offered a Juried Showcase opportunity.

Back to Top

Terms & Conditions

Artists selected for Juried Showcases are required to register for a booth or be represented by a company with a booth in the PAE Marketplace. The artist or their representative must register for a booth by Friday, July 12, 2018. Artists that performing in a Juried Showcase in 2016 or 2017 are ineligible to participate in the 2018 Juried Showcases.

The contract fee of $750 covers the basic tech costs of the showcase and must be returned with the signed showcase contract by July 2018.

Note that professional photography is not allowed at the Juried Showcase without press credentials. However, artists are permitted to bring a photographer to the technical rehearsal.

In addition to being given the opportunity to perform, Juried Showcase artists will be highlighted in the conference program and on conference signage at the showcase venue.

Artists will be given one complimentary Artist Pass to admit one performer to the Marketplace for a single day. Passes for additional artists and/or additional days may be purchased on-site at the Registration Desk for $75. This pass will also admit the artist into artist-specific professional development sessions, but does admit the artist to any other conference activity or event.

Back to Top